School Board Meeting

In order for organizations at my school to fundraiser it needs to be approved at the September school board meeting, so tonight myself and other FBLA (Future Business Leader of America) adviser asked the board's permission to do a fundraiser.

This is the first time we have had to ask permission.  Prior to this year the school board has supported financial my students advancements to national FBLA level competition, but with dwindling budgets this is coming to an end (but amazingly sport kids don't have to pay - another topic).  My co-adivser Cindy did the leg work and filled out the paperwork for this to be approved and tonight we just shared with the board what we would like to do.

It is always good to be visible with the board so they know what the department is doing to help students succeed.  It will be more work for us this year to keep track of the fundraising packets from our students but it should cause less work in the spring for going to our National conference.

Post Brat Fry Wrap Up - Clean up

I wrote before that I had to leave the brat fry early on Saturday because of family commitment, but I also had to leave my vehicle for it to be loaded with all the items borrowed.  So now all of this needs to be returned.

The FFA let us borrow their tent.  Which was so helpful.  Thank you, FFA!  I love working with Career and Technical Student Organizations (CTSO's).  Also nesco's, napkins, and carts etc now needs to be unloaded.  Because my husband is really busy too, I got a babysitter to watch my youngest son while I got a haircut and unloaded the van.  I know you are saying why get a babysitter, well all the items were in my mother-in-law's handicap accessible van, which does not have any spots for children's car seats, so I could not bring my boys with to help me.

This unloading took 1 hour of time.  But all I really did was just dump it into my classroom to be organized later.

I still need to put items back into the concession stand and fill the propane tanks from the grill.  I need to take care of that prior to my wedding anniversary and the National Leadership Conference for FBLA.

Post Brat Fry Wrap Up - Financials

Yeah the Brat Fry is done!

Now the financial of did we make money!  I sure hope so.  I had to contact Sal's to find out the amount of charges from the sale (did I say before that they were wonderful to work with?  They are!).  A phone conversation and then a drive to Black Creek to get a copy of bill (so to follow proper accounting procedures for the school) and then back to school.

At school I count the money in the cash box and record a deposit slip!  It looks like we made money!  Still some unknown bills, but that will be taken care of soon (I hope if I have time).  I also filled out all the paperwork to have Sal's paid for their product.  So all of this work took me 1 hour.

Brat Fry Day 2

So this day I did not have to get up quite so early!  But I was still out of the door by 7:45 a.m. and at Sal's by 8 a.m.  A lot less stressed today, because I had already done it one day and had an idea of what was going to happen.  But I do have different workers today, so I made sure to take the time to train them on what needed to happen for the day.

this is also the day of my niece's bridal shower, so I have to leave the brat fry early to do a family function.  Again I have a great co-worker who came out at 11 a.m. and served at the adult responsible for the afternoon.

So because of family I only worked 4 hours.

Brat Fry Day 1

It is offically Brat Fry day.  I will say working with the grocery store made it much easier because I did not have coordinate and store all the food that was being cooked and served!  Thank you Sal's.

I was up at 5:30 a.m. took a shower to be out the door by 7 a.m.  I still had to stop at school and get the cash box and the condiments that were in the refrigerator.  I rolled into the grocery store by 7:50 a.m. and started setting up for the day.  All the students were there with their assigned items for the event!  Thank You, I was worried we would not have all the items we needed.

The weather was great and sales were going good after 11 a.m.  Several people asked who was doing the fundraising and what it was going for.  So this was a perfect time to share the information about what FBLA is and how it is helping students!  :)

We packed up the tent and organized our items and I was home by 4 p.m.

Day 1 of Brat Fry 9 hours

Fundraising Planning Brat Fry

So I have talked about FBLA, we now I am going to talk about fundraising to help students get to the co-curricular activities we plan. Hosting a brat fry at a local grocery store was one way to help offset costs for our upcoming trip to Orlando for the National Leadership Conference.

So to get ready for the brat fry everything needed to be organized.  The temporary food license needed to be completed (which was done by a student), but it needed to have a check from FBLA funds to accompany it as well as coordinating all the supplies.

We had some meetings prior to school letting out making a list of who can bring items such as:

• tables
• coolers
• chairs
• grills
• extension cords

A student then typed the list we created and I updated it with items I knew we could borrow from individuals.  This list was then sent out to all student going on the trip and helping out with the brat fry to assure everything would be needed.  

This took approximately 1 hour to complete, but then I had to get all the items from school into my vehicle ready for the day.  This took an additional hour of time with my husband and two children helping me out.   

So since school was out for the summer I have put 2 hours into planning the brat fry.